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How to Do Web Development of PHP Projects Faster Using a Workflow Tool to Help Managing the Project Tasks

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Many software development projects can become complex and involve many people. Some tasks must be done by people waiting for others to do their part.

A workflow system can help manage all the tasks and people participating in a project so that the project can be done faster.

Please read this short article to learn how to use the airSlate tool to help you manage your software projects faster. You can also try this tool for free for 30 days, so you can try it without paying.






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In this article you will learn about:

1. Why It May Be Important to Organize Software Projects that Involve Several People and Many Tasks

2. What You Can Do To Organize Your Projects Better So the Projects Can Finish Faster

3. How You Can Organize Your Projects to Finish Faster

4. How to Organize Your Projects in a Better Way to Make Them Finish Even Faster Using a Workflow Tool

5. How to Use the airSlate API to Integrate with Your PHP Project Environment

6. How You Can Try the airSlate Workflow Tool and its API for Free During 30 Days


1. Why It May Be Important to Organize Software Projects that Involve Several People and Many Tasks

One common approach to developing a project is splitting it into small tasks so simple that one person can do it quickly.

Ideally, each task should be done by a specialist that has experience in doing that task.

For instance, a PHP software project may be split into several parts prototype development, front-end development, graphical development, and backend development. 

In this case, a specialist should do each part in the respective areas.

Then each part could be split into smaller parts that are very simple to execute by the specialist in the respective area.

This approach to organizing and executing a project is called divide and conquer. This approach is good because what seems to be a complex project becomes much simpler to execute in practice. 

Divide and Conquer (https://commons.wikimedia.org/wiki/File:Merge_sort_algorithm_diagram.svg)

2. What You Can Do To Organize Your Projects Better So the Projects Can Finish Faster

One of the most significant challenges of executing a project is to remember all the planned tasks, the order of execution of the tasks, and who is going to do all tasks.

Usually, there are too many details to remember. Often it is impossible to remember if you try to keep all the details in your mind. The minds of humans are not very reliable in remembering too many details.

To solve this problem, you need to use a method to remember all these project details.

Maybe you want to try using a paper notebook to take notes of all the details. Alternatively, a software tool can take the same notes and store the project details in computer files.

3. How You Can Organize Your Projects to Finish Faster

Here is an abbreviated list of steps that I suggest that you follow to organize your projects to finish them as fast as possible:

3.1. Determine the goals of the project probably asking your customer

3.2. Make a list of tasks that need to be executed to achieve the project goals

3.3. Assign the tasks to perform to different people in your team that have proven experience of doing similar tasks in the past

3.4 Calculate the cost of each person doing the project tasks and add a profit margin.

3.5. Negotiate with the customer the cost and the benefits of doing the project with your team

3.6. Once the customer agrees, make a contract to clarify what you have agreed with the customer.

3.7. Request the payment of at least 50% of the cost of each part of the project before the project execution starts so that you can pay everybody on your team.

3.8. Do the project tasks asking each team to do each assigned task.

3.9. Ask the customer to test the result of each task and if he likes the quality of the tasks executed so far if the customer is interested in keeping track of the project tasks.

3.10. Go back to step 3.8 until the whole project is done.

3.11. Ask the customer if the project goals were achieved as planned. If the customer asks for more tasks that were not planned and are not in the contract, ask the customer to leave that to the project's next phase.

3.12. Once everybody is happy with the work done on the project, ask the customer to pay for the remaining 50% of the amount agreed to be paid so that you can pay everybody on the team.

4. How to Organize Your Projects in a Better Way to Make Them Finish Even Faster Using a Workflow Tool

As you may have read from the previous article, planning and executing a project requires many steps and involves several people, like yourself, the customer, and your team members.

Remember, all the steps are complex tasks. If a tool could help us remember all the tasks and which person would do each task, your project could be much more straightforward and motivating and finish faster.

Fortunately, such a tool already exists, workflow management tools.

There are many tools for this purpose. Now I am going to talk about one called airSlate.

This is a complete tool that includes the following:

4.1 Project Workflow Start

Here is a screen that shows how a to start the workflow of a project.

airSlate Project management start screen

4.2. Project task workflow management

Here is a screen that shows how to setup the tasks of a workflow:

airSlate workflow editor

4.3. Project flow audit trail

Here is a screen that shows what happened so you can track what the people involved in the project have done so far.

airSlate audit trail

5. How to Use the airSlate API to Integrate with Your PHP Project Environment

The airSlate product is very powerful. Most of the tasks you can do on the product Web pages to manage your project's workflow can also be done using an API.

This is good if you want to integrate better with your project management processing system.

For instance, if you want to generate contract templates personalized for your company business, you can use the API to send the contract template document files with fillable fields to airSlate.

This way, you save time when you start every project to create contract documents for each customer.

Here are the general steps that you can follow to do that using the airSlate API from PHP or another language:

5.1. Get an OAuth 2 Bearer Token to Access the Platform

Here is a short video of how to do it in any language, including PHP. You will learn how to set up a free sandbox account to test the airSlate API.

If you need specific help using the airSlate API with PHP, you can use my OAuth client package to do the API integration using PHP. 

Play Video

5.2. Use the airSlate API to Upload Fillable Documents

Here is a video explaining how to do that.

{file:https://www.youtube.com/watch?v=UT4aOso6CLs}

6. How You Can Try the airSlate Workflow Tool and its API for Free During 30 Days

As you may understand by now, a Workflow tool can help your business a lot by automating tasks like the communication between you, your customers, and your team, so each one does part of the work in less time by minimizing the time each person needs to wait for other person does the work that is necessary to do the following task of the project.

The airSlate API can help you do a more specific integration of the project workflow management to make the process even more efficient so that you can attend to more customers in less time.

Better than telling you, I suggest that you try the airSlate product for free in practice for 30 days, so you can verify for yourself how well it can work for you by going to the {link:169:airSlate} site.

If you like it, you can even try the airSlate API also for free, so you can implement more customized integrations for how your business works.

How to Do Web Development of PHP Projects Faster Using a Workflow Tool to Manage the Project Tasks




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